While checks seem to be less popular in this era of digital payments, their importance still prevails for banking and payroll setups. With this said, people are often confused about what “voided checks” mean, and this blog is for them. Regardless of your need for setting up direct deposit, automatic bill payment, or bank account verification, you might be asked to produce one. This blog will help you discover what a voided check is, what it looks like, when you need it, and what its alternatives are. We will also share a voided check example and steps to create one using an online paystub generator.
What is a Voided Check?
A voided check is the same as a regular check, but with “VOID” featured across in enlarged and bold letters, clarifying its type. The individual producing the voided check is specifying that it is just for reference and cannot be utilised for deposit or withdrawal of money. Someone with your voided check can take it as a reference for the banking details, like bank name, routing number, account number, and check number. That’s it.
| Did you know? The mention of “VOID” on a check makes for a protective measure so that the check cannot be cashed by the wrong hands.
What does a voided check look like?
Here is a void check sample of a digitally-generated one. It can also be done manually by using a blank check and writing “VOID” in a similar fashion as depicted in the image below.
As you can see, the essential information is highlighted in this voided check (i.e. banking details) while ensuring “VOID” mention so that it cannot be misused.
When are voided checks required?
| Did you know? Void checks could be asked for by some employers, financial institutions, and service providers. They do so to ensure accuracy of transaction setup, i.e., automatic bill payments, direct deposits, etc.
Here are some former instances when you can create your pay stubs as VOID for valid reasons:
1. Setting up direct deposit: Some employers mandate checks for depositing salaries directly into employees’ accounts, which makes it an inevitable document.
2. Automatic bill payments: This may be necessary for insurance providers, lenders, or utility companies that accept recurring payments.
3. Authenticity verification: Voided checks are produced for financial institutions to confirm account ownership.
4. Processing payroll: It is often required for new employees to provide a voided check for setting up their company profile.
In a nutshell, making a void check is all about disclosing your financial information with the assurance of preventing unauthorised access.
How to write a voided check?
Writing a “VOID” check is easy. Anyone can do it this way manually…
1. Use a blank check
2. Write “VOID” in large and bold letters across it while ensuring the essential details (account and banking information) are visible and clear.
3. The check must not be signed or pre-filled with any details (amount, payee, etc.)
It’s all done now. You have successfully created a void check. It can now be used for submitting to the entity you made it for.
How to make a void check using the Online Paystub Generator?
1. Use the online paystub generator tool & fill in the required banking details.
2. Click on the “Create” button, and the tool will instantly display a voided check. You can see “void” on the check during preview.
3. Download the void check to use it as wished. You can then use it for payroll verification, direct deposits, or payments.
Are any voided check alternatives available?
Yes, some alternatives are available for void checks, just in case you don’t have a physical chequebook available. Here they are:
• Bank letters
• Direct deposit forms
• Voided checks made digitally using tools like the Online Paystub Generator
• Deposit slips (the less accepted ones, though)
Conclusion
Voided check might be a slang term for a lot of people these days, but they are helpful when needed. Whether automating bill payments, setting up direct deposits, or being willing to verify bank details, this document preserves authenticity and shuns unwanted access.
FAQs
How to void a check?
Voiding a paycheck is so easy. All you need to do is use a blank check and write “VOID” across the front side in bold fonts. Make sure the check is not signed or has any details.
How to get a voided check online?
It is very convenient to get a voided check or make your own through platforms like an online paystub generator.
Can you get a voided check online?
Yes, a lot of tools are available online for generating a professional sample voided check instantly, even if you don’t have a physical copy.
Is it possible to void W-2s?
No, W-2s cannot be voided like checks. You’ll need the employer’s help to get the respective corrections by filing the W-2c form.
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Need a void check example? Want to create a voided check instantly? Why not do it the effortless way using the Online Paystub Generator right away?! You can also make pay stubs online, access W-2s, 1099 MISC forms, and similar essential documents for your business on the go. It’s a time-saving and budgetary way to sort your payroll & beyond.
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